Active Directory: User Account and Group Cleanup

The problem

Old accounts and unmanaged group membership make administration harder and can create unnecessary access.

Recommended approach

Create a regular account review process: identify inactive users, standardize group naming, separate admin accounts and document privileged access.

Step-by-step checklist

1. Export current users and groups.
2. Identify inactive or duplicate accounts.
3. Remove unnecessary privileged memberships after approval.
4. Use groups for access instead of assigning permissions user by user.
5. Review the list periodically.